- White Glove / Data Compilation: Just give us all your data & spreadsheets and we do the rest, including Comprehensive Data Validation, Cleaning, Merging, QA, and ACA Coding by our ACA experts and system. Click here to review data needed.
- Assigned Account Manager with Phone & Email Support (Premium Customers Only)
- 1094C & 1095C Consulting, Coding, and Generation
- 1095C Form Creation (Mail Ready & Masked SSN & Unmasked Version)
- Lines 14-16 ACA Coding, Validation, and Configuration
- Automated Quality Audit Programs that check every single data cell prior to filing
- Electronic Filing with the IRS and Streamlined Corrections Process
- Easy-to-use Cloud Drive for Data and File Sharing (HIPAA Compliant)
- Email and Phone Support
- Printing and Mailing Services
- Individual U.S. State ACA Filing included free of charge as applicable
- Unlimited Assistance with responding to any IRS ACA Letter Received
- Great Customer Support
- Easy to use Excel® Spreadsheet Template
- No New Software to Download
- Any Payroll / Any System / Any Medical Plan
- HIPAA | HITECH Compliant
- Manage Multiple Clients from One Login
- Secure, Easy-to-Use Data Storage Platform
- Dedicated Account Management
- Ready to Mail Forms
Small Group ACA (B Forms)
With the “B Forms” ACA Reporting option we handle everything with the data or files you have.
Full Service 1094B and 1095B Forms Production & Filing with the IRS. Pricing is at the filing entity (company level). This product is for companies that are self or level funded with less than 50 FTEs.
You can sign-up and order here:
B Forms Services Include
- Included in pricing is Data Mapping, Compilation, and Validation: Just upload your company spreadsheet(s) and we do the rest
- 1095B Form Generation (Mail Ready & Masked)
- Filing via Electronic Communication with the IRS System, including 1094B
- Automated ACA Coding and Validation
- 1094B & 1095B Consulting
- Auto-Flagging and Correction of Common Data Issues
- Email and Phone Support
U.S. State-Level ACA Reporting
U.S. State Level Reporting of Health Coverage continues to evolve. State reporting is included free when you file your federal ACA returns with ACAPrime.
Check out the details here for ACA reporting for employers by Individual U.S. State
States Include
- California
- New Jersey
- Massachusetts
- Washington DC
- Vermont
- Rhode Island
Measurement and Tracking
- Variable Hour Employee Tracking
- Multiple Employer Defined Measurement Periods
- Multiple Calendars and Sub-Groups
- Insurance Offer of Coverage Tracking
- Comprehensive Affordability Analysis
- Handle Hire and Rehire with Ease
- Configurable Break Times at the Company and Employee Group Level
- Compilation of Data for 1095-C and 1094-C Reporting
- Configurable Alerts, Reports, and Dashboards
- Document Management and Repository
- Trending Eligibility Reporting and Alerting
- Mobile and Tablet Ready
- Multiple Safe Harbor Applications (W2, Rate-of-Pay, Poverty Line)
- Configurable Affordability Percentage (9.5%) based Upon Safe Harbor
- Parity Rule and Break Time Tracking for various emp types (Education, Seasonal)
- Ability to Handle Various Data Feeds and “Messy” Data
- Complete Security including SSL Encryption
IRS Letter & Penalty Response Services
-
Included with our Premium ACA Reporting Offering
-
Proven Results: Our team has seen hundreds 226-J and other letters relating to incorrect filing of forms – (Note: This usually occurs when ACAPrime did not file the original ACA reporting).
-
We have had success at mitigating and removing many types of penalties
-
We know what we do not know – We refer to our expert legal partners when the time is right
IRS Letter Types
- 226-J: Penalty Notice when an Employee Receives a Partial Tax Credit
- 227: Follow up letter to responses to the 226-J
- 5699: IRS believes the employer is an ALE for a given tax year but employer has not filed
- 972-G: Late filing Penalty
- 886-A: Explanation of Items (e.g. Failure to File and Penalty Calculation)
- Other Notices and Civil Penalties including letters CP215 and CP504B
ALE Determination
-
Free of Charge – If data is provided in a usable, table-based format
-
ALE Status Determination – For a given year is determined by the previous year’s data
-
Exception Handling – For Newly formed employers, mergers, acquisitions, divestitures
-
Detailed Analysis – Following the IRS Guidelines
Example (From IRS Website)
- Company Y has 40 full-time employees for each calendar month during 2018.
- Company Y also has 20 part-time employees for each calendar month during 2018, each of whom has 60 hours of service per month.
- When combined, the hours of service of the part-time employees for a month totals 1,200 [20 x 60 = 1,200].
- Dividing the combined hours of service of the part-time employees by 120 equals 10 [1,200 / 120 = 10]. This number, 10, represents the number of Company Y’s full-time equivalent employees for each month during 2018.
- Employer Y adds up the total number of full-time employees for each calendar month of 2018, which is 480 [40 x 12 = 480].
- Employer Y adds up the total number of full-time equivalent employees for each calendar month of 2018, which is 120 [10 x 12 = 120].
- Employer Y adds those two numbers together and divides the total by 12, which equals 50 [(480 + 120 = 600)/12 = 50].
- So, although Company Y only has 40 full-time employees, it is an ALE for 2019 due to the hours of service of its full-time equivalent employees.
Volume Filing Solutions
-
Health Insurance Brokers and Accountants
-
HR and Payroll Systems
-
Ben Admin Systems
-
PEO’s and Payroll Processors
Benefits of working with ACAPrime
- Custom Integration and Pricing
- Reduce Liability and Exposure from Incorrect Filings
- Added value from a Full Service ACA Compliance Firm
- Outsource Complexity to the Experts… and Reduce Liability and Wasted Time
PCORI Filing
-
Fee Calculation Based Upon Enrollment Numbers for Applicable Specified Time Frame
-
Tax Form Filing Assistance and Guidance
-
General PCORI Consulting and Applicability to Given Employer
ICHRA Filing Compliance
-
ICHRA (Individual Coverage HRA) continue to gain traction in the market place
-
ACAPrime understands ICHRAs and the complexity involved with their setup and reporting – specifically line 15 & affordability calculations
-
ACAPrime has built an API to the HeatlhCare.gov to retrieve lowest cost silver plan rates by employee demographic and other criteria
Affordability Testing
-
Past, Current, or Future Calendar or Plan Year Affordability Analysis Available
-
Ability to handle complex testing including multiple age-based and location-based rate tables
-
Multiple Employee Classes and Plan Offerings
-
Guidance on Potential ACA Penalty Exposure
Data Integration
Let our team of software engineers, data analysts, and MBAs work on your systems integration project.
Contact us to talk about your custom project and how we may help.
Education & Best Practices
Consult with our Expert ACA Staff
- Ensure you have forms 1094 & 1095 completed correctly
- Setting Up Measurement and Admin Periods
- Employee Grouping and Classifications
- Ensure Compliance
- When and what forms need to be reported
- How to institute Safe Harbor, Parity Rule, Break Time and other Clauses
ACA Analytics & Readiness
Use Historical Employee, Payroll, Benefit, and Other Data to Maximize your Employee Value while Minimizing Costs to the Employer
- Calendar Year FTE Estimation
- Pick the best ACA configuration that yields optimal results
- Identify Employees who are eligible or close to eligible
- Identify Potential Gaps in Affordability
- Workforce Analytic for Scheduling Opportunities
General IT Consulting
- Systems Selection
- Vendor Evaluation
- Systems Integration
- Electronic Filing Readiness
- Integrates Seamlessly with other third party ACA Reporting and e-Filing Systems
Contact us to Learn More
